Guides for Keeping Your Corporate Minute Book

Practical guides for owners of private corporations in the United States and Canada who look after their own corporate records, or want to.

Do You Need a Lawyer to Maintain Your Minute Book?
What the law requires, what owners routinely handle themselves, and the moments when a lawyer earns the fee.
How Much Does It Cost to Maintain a Corporate Minute Book?
What law firms, online services and doing it yourself really cost each year in the US and Canada, and what is billed separately.
How to Get Your Minute Book Back from Your Lawyer
Who owns the minute book, how to ask for it, what to do if the firm holds on to it, and what to check when it arrives.
Professional Corporation Minute Books: Canada and the US
What physicians, dentists, accountants and other incorporated professionals need in their minute book, beyond what every corporation keeps.
S Corporation Annual Minutes: What to Record and Why They Matter (US)
A US guide to where the requirement really comes from, what an S corporation’s annual minutes should cover, and how to spot the official-looking minutes mailers.
What Is a Corporate Kit, and Do You Still Need One?
What comes in the binder in the US and Canada, whether seals and stock certificates are still required, and what actually keeps your corporate records current.
Corporate Minute Book Checklist: What to Keep
A practical checklist of the records, registers, resolutions and supporting documents a private corporation should keep together and update over time.
Annual Corporate Minutes Checklist for Private Corporations
What to review, approve and file each year so your directors’ and shareholders’ records stay current in the US and Canada.
First Board Meeting Checklist for a New Corporation
A first-meeting checklist for organizing the corporation, appointing officers, approving banking and recording the initial share structure.
First Shareholder Meeting Checklist
The notices, quorum, elections, financial statements and resolutions to prepare for a corporation’s first shareholder meeting or written consent.
Minute Book Cleanup Checklist: Rebuild Missing Records
A safe way to inventory a neglected minute book, reconcile ownership records and document missing approvals without rewriting history.
Corporate Meeting Minutes Template for Private Corporations
A practical corporate meeting minutes template with the fields, approvals, voting record and follow-up documents to keep.
Board Meeting Minutes Template for a Corporation
A board minutes template covering notice, attendance, quorum, conflicts, decisions, votes and the records directors should file afterward.
Shareholder Meeting Minutes Template for a Corporation
A shareholder minutes template for recording notice, voting rights, quorum, director elections, financial statements and resolutions.
Written Consent of Directors Template
A written consent template for directors who need to approve a corporate action without holding a formal board meeting.
Written Consent of Shareholders Template
A shareholder written consent template for recording owner approvals without a formal meeting, with voting and signature checks.

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Keep Your Corporate Records Current

Start with one organized place for your minute book, then keep it current as your company changes.

Start your minute book