Corporate minute books, finally digital

Stop managing corporate records in binders.

Minute Book Cloud replaces filing cabinets, shared drives, and scattered PDFs with structured digital records. Complete with verifiable share certificates, digital execution, and a full audit trail.

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Bank-grade encryption • Regional data residency • Audit-ready governance

What you get on day one

  • Structured minute book with jurisdiction-specific templates
  • Official share certificates with QR verification
  • Registers & statutory records in one place
  • Secure sharing for directors, shareholders, and advisors
  • Compliance task lists and reminders as needs grow
The problem

Corporate recordkeeping hasn't changed in decades

Most companies still manage minute books the same way they did in 1995. The result? Records that are incomplete, unverifiable, and impossible to share securely.

Records everywhere, organized nowhere

Resolutions in email. Certificates in a drawer. Registers in a spreadsheet. When the auditor asks, you scramble.

Ownership you can't prove

Share certificates sitting in a filing cabinet can't be verified by anyone. Banks, investors, and counterparties have to take your word for it.

Compliance that falls through the cracks

Annual filings, resolutions, and register updates tracked on sticky notes and calendar reminders. Sometimes not tracked at all.

No audit trail

Who signed what? When was the register updated? Who uploaded this resolution? Without version history, you're guessing.

The solution

One platform for every corporate record you need to keep

Minute Book Cloud provides structured, verifiable, and shareable corporate records for every corporation you manage, from incorporation through annual compliance.

Structured minute books

Every corporation gets a structured digital minute book with jurisdiction-specific templates, registers, and document slots so nothing gets missed.

Verifiable share certificates

Generate official share certificates that anyone can verify with a QR code. Banks, auditors, and investors get proof of ownership in seconds.

Electronic execution with verification certificates

Execute resolutions, consents, and agreements electronically. Each execution generates a verification certificate with a full evidence trail.

Audit-ready history

Every action is logged. Every document is versioned. When an auditor, bank, or regulator asks, you have a defensible record of what happened and when.

Compliance on autopilot

Track annual filings, board approvals, and register updates with task lists and automated reminders. Stop relying on memory and calendar alerts.

Secure, role-based sharing

Give directors, shareholders, counsel, and auditors exactly the access they need and nothing more. Revoke access anytime.

Who it's for

Built for anyone responsible for corporate records

Whether you manage a single corporation or a complex structure, Minute Book Cloud gives you the structure and verification that binders and shared drives never could.

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Founders & startups

Get your corporate records right from day one. Structured templates, share certificates, and compliance tracking, even before you hire a lawyer.

Law firms & corporate counsel

Deliver minute books as structured, verifiable records instead of unorganized document dumps. Standardize client work with consistent templates and audit trails.

Accountants & compliance teams

Track annual filings, manage registers, and share audit-ready records with stakeholders. One dashboard for each corporation you manage.

Holding companies & corporate groups

Centralize records across subsidiaries and related entities. Consistent compliance workflows, exportable dossiers, and verifiable ownership history.

How it works

From zero to audit-ready in minutes

No setup fees. No onboarding calls. No minimum commitments.

1
Create your corporation

Register, add your corporation, and apply a structured minute book template. Add directors, officers, shareholders, and share classes in minutes.

2
Build the record

Generate share certificates, upload resolutions, and organize documents into the right structure. Sign digitally with full execution certificates.

3
Share, verify, and stay current

Invite stakeholders with role-based access. Let anyone verify share ownership with a QR scan. Track compliance with task lists and automated reminders.

Built for trust

Enterprise-grade infrastructure, from your first corporation

  • Built for corporations globally, with compliance frameworks for Canada, the United States, and the European Union
  • Bank-grade encryption in transit and at rest
  • Jurisdiction-specific minute book templates
  • Document-level activity tracking with user attribution and timestamps

Why verification matters

QR-verified share certificates

Every certificate links to a verification page. Banks, auditors, and investors can confirm ownership independently, without phone calls or back-and-forth.

Execution certificates

Digital signatures generate tamper-evident execution certificates with timestamps, signer identity, and document hash, providing defensible evidence that the document was signed.

Audit-ready by default

Every action, upload, and change is logged with who did it and when. Your records are always ready for review.

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Insights

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Your corporate records deserve better than a filing cabinet.

Choose a plan and build your minute book in minutes. No long-term commitments.

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